Effective date: February 4, 2020
How the MoFF Collects Information
The MoFF may collect personal data from various sources, including:
- Directly from you, at your direction or with your consent
- Information and content you provide
- From companies that organize events or programs at the MoFF
- From vendors and other third parties that join with the MoFF in initiatives and projects (such as advertisers, fellowship sponsors, etc.)
- Automatically, from devices that you use to connect to the MoFF’s sites
From time to time, the MoFF may use or augment the personal information it has about you with information obtained from other sources, such as public databases, social media platforms and other third parties. For example, the MoFFmay use such third-party information to confirm contact or billing information, to verify professional affiliations, or to better understand your interests by associating demographic information with the information you have provided.
Types of Information the MoFF Collects
The types of personal data the MoFF may collect may include:
- Contact information, such as name, email address, postal address and phone number
- Demographic information, such as date of birth, gender and zip code
- Information to confirm an individual’s student status or affiliation with a research institution
- Information in connection with employment, fellowship or internship applications
- Content you make available through social media accounts (e.g., when you sign in using social media plug-ins)
- Billing information, such as credit card details, billing address and proof of identification
- Membership information, such as your name and any information you submit in connection with your member profile
How the MoFF Uses Your Information
The MoFF may use the information it collects to:
- Respond to requests, questions and comments
- Manage ticket sales and group reservations
- Offer mission-related products and services that the MoFF believes may be of interest to visitors and the public
- Fulfill, manage and send you information about your orders
- Offer and administer promotions, sweepstakes, auctions or other contests
- Conduct market research and administer surveys
- Provide you with newsletters, articles, announcements, invitations and other information about programs, exhibitions, other third parties and events
- Provide and manage memberships
- Collect and process donations
- Process requests to access the MoFF archives
- Offer educational and public programs
- Analyze and enhance MoFF communications and strategies (including by identifying when emails have been received and read)
- Tailor the content displayed to site users in communications, and in connection with the use of the MoFF sites
- Generate anonymized data for further data analytics
- Process employment, internship and fellowship applications, as further described in the “Employment, Internship and Fellowship Applications” section below
- Comply with legal requirements, judicial process and MoFF policies (including to verify site users’ identity in connection with access or correction requests)
- Protect against, identify, investigate and respond to fraud, illegal activity (such as incidents of hacking or misuse of MoFF sites), and claims and other liabilities, including by enforcing the terms and conditions that govern the use of the sites
The MoFF may also aggregate any personal data that it collects in connection with the MoFF sites, such that the information is no longer personally identifiable or attributable to you. The MoFF may use such aggregated information for its own legitimate business purposes without restriction.
How the MoFF Shares Your Information
The MoFF may share the information it collects with:
- Other third parties who join with the MoFF in initiatives and projects
- Other members or donors in limited circumstances
- Other cultural organizations in limited circumstances
- Others within the organization
- Service providers that perform services on the MoFF’s behalf or others with whom the MoFF may collaborate, including:
- Other third parties with whom the MoFF jointly develops or offer programs or events
- Marketing organizations
- Survey and market research providers
- Payment processors
- Analytics organizations
- Technology providers (including technology support, email and web hosting providers, email and text communications providers, and website and mobile app developers)
The MoFF may also disclose personal data to comply with a legal or regulatory obligation, protect and defend the MoFF’s rights or property, protect the safety of visitors and site users or the public, or to protect against legal liability.
The MoFF’s Legitimate Interests
The MoFF processes your information given its legitimate interests in providing the public with access to exhibitions, programs and membership. The MoFF may also process your information given its legitimate interest in undertaking marketing activities and collecting donations to promote and fund activities and programs in furtherance of the MoFF’s mission.
Content Submitted by Users
Some features of the sites allow you to post content on the MoFF’s websites or mobile apps, or social media pages, such as product reviews. Content that you provide may be shared publicly or with other users or third parties.
Employment, Internship and Fellowship Applications
If you apply for employment or an internship or fellowship with the MoFF, the MoFF will use the information you provide to process your application, to monitor recruitment statistics, and to comply with government reporting requirements. The MoFF is headquartered in the United States, and employee, intern, fellow and recruitment data areheld there and in other MoFF locations worldwide. If an applicant becomes a MoFF employee or intern, the MoFF will maintain a record relating to that person’s employment or internship participation (including information collected via the employment or internship application) and may provide additional information about its data practices in connection with employee and intern data to the extent required by law.
The MoFF does not knowingly collect personal data from children under age 13. If the MoFF learns that it hascollected personal data from a child under the age of 13, it will delete that information.
Your Rights and Choices
Individuals in certain jurisdictions, such as in the European Union, may have certain rights and choices regarding the MoFF’s processing of their personal data. The MoFF reserves the right to verify your identity in connection with any requests regarding personal data to help ensure that it provides the information it maintains to the individuals to whom it pertains, and allow only those individuals or their authorized representatives to exercise rights with respect to that information.
If the MoFF relies on your consent for the processing of your personal data, it will obtain your consent at the time it collects your personal data. To the extent provided by applicable law, you may withdraw any consent previously provided to the MoFF, or object at any time on legitimate grounds, to the processing of your personal data. The MoFFwill apply these preferences going forward. In some circumstances, withdrawing consent to the MoFF’s use or disclosure of your personal data will mean that the MoFF may no longer be able to provide you with services or information about programming or initiatives that may be of interest to you.
Access to Personal Data
You may access the data the MoFF maintains about you by submitting a request to firstname.lastname@example.org.If the MoFF grants your request, it will provide you with a copy of the personal data it maintains about you in the ordinary course of business, in a commonly used format. You may request to correct any errors in your personal data. The MoFF may reject your request to access or correct personal data, as permitted by applicable law. If the MoFF rejects your request, it will notify you of the reason(s) for the rejection.
Portability of Personal Data
Under certain conditions, you may request that the MoFF transfer your personal data to another entity in the format in which the MoFF maintains it in the ordinary course of business. The MoFF may reject your request, as permitted by applicable law. If the MoFF rejects your request, it will notify you of the reason(s) for the rejection.
Deletion of Personal Data
You may request that the MoFF delete your personal data. The MoFF may reject your request, as permitted by applicable law. For example, the MoFF may be required by legal, tax or other reasons to retain your personal data in its business or donation records. If the MoFF rejects your request, it will notify you of the reason(s) for the rejection.
Cookies and Advertising
The MoFF, its service providers, and other third parties may also collect certain information about the use of the MoFF sites by automated means, such as cookies, web beacons and other technologies.
The MoFF, its service providers and other third parties may collect information about site users’ online activities over time and across third-party websites and the MoFF sites.
The information that may be collected by automated means includes:
- URLs that refer users to the MoFF sites
- Search terms used to reach the MoFF sites
- Details about the devices that are used to access the MoFF sites (such as IP address, browser type, and operating system information)
- Details about users’ interaction with the MoFF sites (such as the date, time, frequency and length of visits, specific content and pages accessed and buttons clicked during the visits, and information provided by you, including email addresses)
Web browsers may offer users of the MoFF sites the ability to disable receiving certain types of cookies; however, if cookies are disabled, some features or functionality of the MoFF sites may not function correctly. For more information on how to disable cookies, please visit your internet browser’s “help” menu.
Links to Other Websites and Third Party Content
International Data Transfers
How the MoFF Protects Information
The MoFF maintains reasonable administrative, technical and physical safeguards designed to protect the personal data it maintains against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure or use.
Despite these efforts, however, no organization, including the MoFF, can fully eliminate risks or guarantee the security of personal data. Unauthorized entry or use, hardware or software failure, and other factors may compromise the security of information about you at any time, and the MoFF bears no liability for uses or disclosures of personal data or other data arising in connection with theft of the information or other malicious actions.
The MoFF retains personal data for as long as is necessary for the processing purpose(s) for which the data was collected, and any other permissible, related purpose. When the MoFF no longer needs the personal information, it either anonymizes the information or securely destroys the information.
Customers who reside in California and have provided their personal data to the MoFF can request, once per calendar year, information about the MoFF’s sharing of certain categories of personal data to third parties, for their direct marketing purposes. Such requests should be submitted by email to fhcontact@fasnyfiremuseum or by mail:
FASNY Museum of Firefighting
117 Harry Howard Avenue
Hudson, NY 12534
Contacting the MoFF
FASNY Museum of Firefighting
117 Harry Howard Avenue
Hudson, NY 12534